C.E.O’s Executive Assistant

Job Summary
At Albanian Satellite Communication L.t.d we thrive when our people thrive. We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/She will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Objectives of this Role

·       With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently

·       Capable of reporting and drafting different reports as requested from CEO

·       Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow

·       Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks

·       Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

·       Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

·       Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners

·       Expert level written and verbal communication skills

·       Demonstrated proactive approaches to problem-solving with strong decision-making capability

·       Emotional maturity

·       Highly resourceful team-player, with the ability to also be extremely effective independently

·       Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

·       Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

·       Forward looking thinker, who actively seeks opportunities and proposes solutions

Daily and Monthly Responsibilities

·       Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics

·       Reports and drafts different reports as requested from CEO in hight level quality

·       Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives

·       Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination

·       Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database

·       Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

·       Organize team communications and plan events, both internally and offsite

Skills and Qualifications

·       4 years experience in administrative role reporting directly to upper management

·       Superb written and verbal communication skills

·       Strong time-management skills and the ability to organize and coordinate multiple projects at once

·       Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems

·       Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

·       Ability to keep company confidences

Preferred Qualifications

·       Experience overseeing budgets and expenses

·       Experience developing internal processes and filing systems

Interested and qualified candidates should submit a CV not later than 15 March 2020, to: hr@corp.tring.al.
Only short-listed applicants will be contacted.
Please specify the position you are applying for on the head of the e-mail.